Using barcodes and QR codes in the mobile app

The Asset Essentials Mobile App allows you to scan barcodes or QR codes to quickly look up work orders, assets, and parts.

Advantages of using barcodes and QR codes

Barcodes and QR codes created outside of Asset Essentials can be scanned using the Asset Essentials mobile app on your device.
If you have an existing barcode label for your item, such as a manufacturer's barcode, you can add that same barcode label to the item in Asset Essentials.
The item's barcode or QR code label can also be used by other systems outside of Asset Essentials. Barcode and QR codes are represented by a numerical value entered in a text field and are not unique or specific to Asset Essentials, making them universal.

QR codes that were created in Asset Essentials can be scanned directly from the Asset Essentials mobile app or from your device's camera. If you open your device's camera to scan the QR code, it will ask you if you want to open the item using your Asset Essentials account URL in a web browser. *Note: If you are using your device's camera to scan the QR code, you will need to log in to Asset Essentials in order to see the item.
When scanning an Asset Essentials created QR code in the Asset Essentials mobile app, it will automatically recognize what type of item is being scanned and direct you to a list of actions you can choose from.
QR codes provide layers of protection for your items stored in Asset Essentials.

Tap the scanner icon ().
Scan the item's barcode or QR code.
Select the type of item that was scanned. This will bring up the summary information for that item.

Tap on the item to access more actions. For example, when you scan an Asset, the available actions include creating a new work order, viewing work order history, or editing information about that Asset. *Note: The actions available will depend on the type of item that was scanned.

Tap the scanner icon ().
Scan the item's QR code.
The app will recognize the type of item you have scanned and provide you with a list of actions to take appropriate for that item.

Tap on the necessary action. For example, if you scanned an asset's QR code, you will be able to create a new work order, show work order history, view the asset's details, edit the asset's details, or record a new meter reading. *Note: The actions available will depend on the type of item that was scanned.